Privacy policy

Who we are

In this privacy policy references to “we”, “us” and “our” are to Universal Beacon Registrations Ltd, incorporated and registered in England and Wales with company number 09259281, whose registered office is at 32 Park Cross Street Leeds LS1 2QH.

Our trading name is Exaactly. References to “our Website” or “the Website” are to www.exaactly.com.

What information we collect from you

Personal Information

The personal information we collect from you may include:

  • Any personal details you knowingly provide us when you complete webforms on our website, or when you email us, such as name, address, telephone number etc.
  • Any communication preferences you provide us with, such as whether or not you want to receive updates from us
  • The information contained within any Exaactly accounts you have made with us in the past.

Cookies

We use cookies to help us monitor visitor activity on our website. Cookies are small text files saved to your device when you visit our website that allows us to identify that device and the session of activity your visit represents.

We do this so that we can improve our website by understanding how visitors in general are using it. In doing so, we may store information such as your IP address, your browser version or operating system version but we do not collect or store any personal information in this way – it’s completely anonymous.

We do not use cookies for advertising retargeting, which means we do not influence the adverts you may see on other websites at all.

You can prevent our cookies from being saved to your device in your browser or device settings.

What We Do With Your Information

Any personal information we collect from this website, or you provide us by email, or you provide will be used in accordance with the General Data Protection Regulation and other applicable laws.

We process your personal information for the following reasons:

  • To perform the services any contract for services entered into with you
  • To respond to your requests or correspondence with us, and to keep a record of those correspondences
  • To provide you with information on related Exaactly services you may be interested. You can stop these communications by contacting us at hello@exaactly.com

We may need to pass the information we collect to other organisations and companies for administrative purposes (e.g. to our accountants). We may also use third parties to carry out certain activities, such as processing and sorting data, or issuing our emails for us. Third parties will not be allowed to use your personal information for their own purposes.

Your Rights

We will at all times uphold your legal rights with regard to your data. If you wish to exercise any of your rights at any time, please email us at hello@exaactly.com.

Right to be Erased

You have the right to have your personal data erased. This is also known as the ‘right to be forgotten’. This right is not absolute and only applies in certain circumstances.

Right to Data Portability

You have the right to obtain and reuse your personal data for your own purposes across different services. It allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting your usability. The right only applies to information you have provided to Exaactly.

Right to Object

You have the right to object to the processing of your personal data in certain circumstances. You have an absolute right to stop your data being used for direct marketing.

Right to Subject Access

You have the right to access your personal data. This is commonly referred to as ‘subject access’. You can make a subject access request verbally or in writing.

Right to Rectification

You have the right to have inaccurate personal data rectified. You may also be able to have incomplete personal data completed – although this will depend on the purposes of the processing. This may involve providing a supplementary statement to the incomplete data.

Right to be Informed

You have the right to be informed about the collection and use of your personal data. We will inform you of the purposes for processing your personal data, the retention periods for that personal data, and who it may be shared with.

Right to restrict processing

You have the right to request the restriction or suppression of your personal data. This is not an absolute right and only applies in certain circumstances. When processing is restricted, we are permitted to store the personal data, but not use it.

Updates to this Privacy Policy

We reserve the right to update our Privacy Policy at all times, and we therefore recommend that you visit this page regularly.

Contacting us

Please submit any questions, concerns or comments you have about this privacy policy or any requests concerning your personal data by email to hello@exaactly.com